I’ve had this app on my phone forever. It has got progressively better with each iteration so that now, it can pretty much replace my typing.
I’ve never used it in this way before, but it just dawned on me that it was possible and it relieves so much resistance to sitting down and typing!
When the need arises, the tool appears*.
I’ve recently started a YouTube channel and I need to write scripts and ideas for the channel. Not being much of a touch typist, this was a real barrier. So much so, that I am learning to touch type, and will continue to learn, even with this app.
I was going to type this article about a tool that saves you from typing. 🙄
The app is Apple Notes! Its dictation skills have improved out of sight that it can now record me for as long as I am talking, which for me, is a lot!
The Blank Page
When I stare at a blank page, I can get myself to just start typing but it is often a bunch of words that can’t seem to get coherently from my mind to the page. So it starts as a draft and ends as a (very short) draft.
So many drafts! 😞
This then, is the game changer for me. I can see my words on the page, and I can talk for as long as I like. I can go off on tangents as ideas hit me from all sides. I can explore analogies and arguments that I find worth considering. It can all come pouring out and I find I self-edit far less, if at all.
The blank page dilamma becomes a thing of the past.
That doesn’t mean everything I transcribe is worth publishing. But keeping the information and occasionally going back to review my ramblings can trigger an idea worth pursuing.
As my wife came home last night, I was finishing off some dictation. She asked me, “Who was that?”, thinking I was on a call. I find that as I dictate, I relax and it becomes conversational. I can let the thoughts roam free. Again, little to no self-editing. I capture everything and can then edit from a vast resource later.
The other benefit, especially for me, is that dictating assumes elocution. The text on the page/app clearly shows how well I am pronouncing my words lets me know if my elocution is poor. It helps me think more about the words and how to enunciate them which will help, I hope, in my presentations on YouTube.
Starting from Square Two
This lowers my barrier to entry. It gives me a head start.
Where typing was the barrier as I know I would have to type and correct, type and correct, this makes the process quicker, allowing me to be more creative and expansive in my thoughts.
If typing is your kryptonite and you haven’t tried dictation, I’d seriously consider giving it a go. Apple Notes has come along in leaps and bounds and comes with every iPhone (who knew? 🤷♂️). 😂
If you are after something different, there is also Just Press Record. I have this as well but with the new Apple Notes functions, I’m not sure I will use it as much. I’ll have to run a comparison.
What about you?
Do you use Apple Notes or Just Press Record to dictate your articles?
What problems does it solve for you?
Is there another, better app, I need to know about?
It’s a cynical view of consultants that they’ll tell you what you want to hear! Not necessarily, what you need to hear.
But what if they are right? What time do you want it to be?
Consider this: the future is literally made up!
Every invention we have today started as a thought, a concept, an idea. Nothing more.
Edison may have been credited with inventing the light bulb but today, the question isn’t, “What light bulbs do you have?” It’s, “What light bulb do you want?”
When I offer to buy someone a coffee, the second question is: “What coffee do you want?” Not everyone wants a long back with cream! 🤷♂️
So, what kind of day do you want? If that’s too long term, what would a good hour look like? (Half hour? Moment?)
The point is, going back to the consultant question …
What do you want?
The real challenge for the consultant, and for us, is whether we have the efficacy to bring the goal to pass?
Efficacy: the ability to produce a desired or intended result.
It’s one thing to want a thing. It’s another thing to bring it about.
I would suggest though, that most of us, have that ability.
Want a new car? Do you have the ability to save?
Want to have a good day? Do you have the ability to plan and stick to a schedule you plan?
Want a peaceful demeanour? Do you have the ability to block out calamity?
I’d suggest we all have the abilities. Most of it comes to a choice. To do or not to do. (I seriously didn’t mean to channel Yoda! 🙄)
A lot of this comes down to moments. What will we do in the moment? What is our choice?
My current moment
I’m sitting here having a coffee (long black with cream, if you’re following along) and sourdough! I shouldn’t be having the sourdough for health reasons. Some can, I can’t! But it is so delicious. But there was a moment where I could have decided not to indulge. I chose to do so.
I’ll have the opportunity to choose again tomorrow. One moment at a time.
Back to the beginning Imagine I am your consultant. You’ve come to me looking for some clarity, some guidance on where t from here.
You ask: “Who and what am I?” My response: “Who and what do you want to be?”
My “who and what”
I have a list of items I read every day. These are my affirmations. They cover who and what I want to be. They are not true at the moment. They are my goals.
Reading them every day imprints them in my mind. It’s a subtle mechanism to re-orient how I see myself. Maybe that sounds woo-woo. Except it’s based on how the mind works.
Everything we believe about ourselves to be currently true has occurred the same way, either consciously, or subconsciously. The constant imprinting of a belief that becomes true!
James Clear writes about it this way (if you don’t believe me, maybe you’ll believe James! 😉)
In Atomic Habits, he mentions a situation with two smokers (note they are both currently smoking).
They are each offered a cigarette.
One responds with, “No thank you, I’m trying to quit.”
The other? “No thanks, I don’t smoke!”
And so …
The question isn’t, “Who are you?” The question is, “Who do you want to be?”
And then, like every human invention in history: you make it up!
Years ago I was in a church where there was the discipline of morning prayer. You could do this at home but, if you were a “disciple”, it was better to be seen at the church building praying, anywhere from 6am to 8am.
The discipline of a morning meditation* was really good. The need to be seen? Not so much. In fact, if you missed attending for a couple of days you got the “didn’t see you at morning prayer, brother!” So there was this expectation and, as young me, there was always the pursuit of trying to be better. Again, nothing wrong with that.
One day, I overheard a friend say he got up at 4am to pray. Holy prayer mats, Batman!
Not to be outdone, I also got up at 4am to pray.
This was hard! Partly because of another church custom: fellowship.
This was coffee and food after church to be friendly to others, encourage each other and build relationships. Another plus for church and similar communities.
But going to bed after 10:30 and getting up at 4am was a tough gig. Not to be deterred, I stuck it out for a couple of weeks. But in the end, it was too much. I had to pack the 4am starts in and try and be a normal person.
A month or so after that, feeling like a failure in my prayer habits and clearly a very unspiritual disciple, I mentioned my efforts to my friend.
He laughed: “You obviously didn’t hear the whole conversation!”
“Oh?”, I responded, wondering what I had missed.
“Yeah, what I was saying was I had got up at 4am one time to try and it was hopeless. It was stupid. I get up at 6:30 every day!”
Needless to say we both had a good laugh!
It’s obvious to say we shouldn’t compare ourselves to others but we tend to do this without thinking.
Here are some things to consider next time you’re scrolling Social Media:
What is their background? What do they bring to the situation you don’t know about?
What do they not say? This isn’t the sin of intentional omission, it could simply be they have information, skills, knowledge they take for granted they wouldn’t even think to share. For example a blogger with experience in journalism.
What effort do they put in that we can’t see? We only get to see the end product in many cases. I like it when people on YouTube give us a behind the scenes look at their set up. It brings a whole lot of context.
Don’t be a literalist. This is taking everything at face value. It becomes a binary argument: this OR that. Rarely is that the case. There are so many shades of grey! (More than 50, I’d say!)
What to do:
What do you admire about the person? Admiration is great, we need role models. What attributes do you see that you would like for yourself. Write them down.
Allow space for yourself. You are not, and cannot, be them. You can be you. What does that mean? Write it down.
What are your goals in this area? Have you defined them clearly? Write them down.
What tasks need to be addressed for you to fulfil #2? (you be you)
What actions can you take to start completing those tasks? When can you do the first of those tasks?
Another erroneous comparison I have made.
I follow Yiannis Christodoulou, on Twitter (@Yiannis_83). With 83 being in his profile I assume he is 20 years younger than me. He is quite the accomplished triathlete in his age group. But I assumed he had been doing this since he was a kid. I assumed he’s been brought up swimming, running and riding for decades!
If I compare myself to him, I probably can’t emulate his feats.
Read his tweet of 4 days ago:
He only started swimming 10 years ago! And he started to run! And yet he has achieved so much!
We can be very fickle.
We see people who have made it and we think we can do exactly the same, without knowing their background.
We also see people who are accomplished and we think we can’t emulate them, without knowing their background.
If that isn’t an endorsement for you be you, I don’t on know what is.
Don’t compare yourself to others.
Admire their feats, sure and now start where you are.
*Funny that back then we referred to meditation as new age woo-woo! (Maybe they still do!) 🙄
Also, thanks to Yiannis for allowing me to mention him and his success in his journey!
We had the family over for a Spanish style meal (paella, which my Spanish friend, Gonzalo, will only allow me to call “Rice with Stuff” because it’s not true paella. Tastes good but! 😉)
Today’s post about a really cool idea I discovered while doing research about beliefs and how they impact our lives as well as a deep dive into stress, particularly the good stress, Eu-stress. More articles to come on those topics soon.
Oh, and if you’ve eaten too much over the weekend, #dontstress, just start again! (That’s what I’m doing! 😬)
On with the show!
Today’s newsletter is a link to an article by David Hoang. David writes the newsletter “Proof of Concept”. The article, Your Career Hype Doc, is from December 2020 but it is too good not to share.
David talks about having a Hype Document, kind of like a brag book of all your accomplishments. David got the idea from a 2019 post by Jessica Ivins where she writes about a Career Management Document.
My contribution is to encourage you to take the time to investigate this and write down your accomplishments. I hear so many times from so many people who look at their work and shrug it off as if it was nothing.
Write Stuff Down
I have noticed that I encourage people to write things down … a lot. This means taking time to think through the thoughts that pop into your head while you’re reading these posts or others you come across. Sometimes that can feel like a waste of time when we have so many other things to do. And if the information is important “I’m sure I’ll remember it!”
“The palest ink is better than the best memory.” – Chinese proverb
This isn’t to give you homework! 😉 It is to provide you with a structure to make the most of your readings. So, for your benefit, take the time to note down your accomplishments. Pick a time frame, whether that be weekly or monthly, like David. And review how well you have done.
You may not be where you want to be … but you won’t be where you were!
Most importantly, you’ll realise all of the things you do well. Which for some people, who tend to beat themselves up, will be a nice change. This really is an important activity.
Below is my progress for April. I’ve added a second page to my process.
The left had side is bullet points as I think of them throughout the month. I don’t edit them. I write as I think.
The right hand side is for looking for themes and summarising. I’ll do that at month’s end. That will help me encapsulate what I have done/achieved and I expect it will suggest next actions and directions to take.
Additional benefit: This would be a really good coaching tool for someone you’re working with. Ask them to take note of their daily or weekly wins. The have them review them with you when you catch up and, using there right hand side, ask them to articulate what this means for them! Could be quite powerful.
One last thing.
I’ve joined a gym, Flow Performance, here in Perth. If you’re in Perth, and can get to Balcatta, highly recommended! The community they have built over the past few years is amazing. And to that end I bought some Nike Metcon shoes, which seem to be quite popular in gyms. I also took the time to customise them a little. 😉
This was going to be a short one but it got away from me. I hope you find it useful. Feedback is such a powerful tool … when used for good and not for evil!
Join the conversation in the comments and pass on to someone you feel may get some benefit from it. The more the merrier! 🥳
The Steel Shavings Incident!
Growing up in Albany, Western Australia, we often existed shoeless. In the house, backyard, beach. Shoes were not the norm. Church? Yes, we wore shoes in church! And we’d visit my dad at the engineering business he owned for over 40 years. I would have been 6 or 7 at the time of the “incident”. I’d be so keen to see all the big machines (lathes, drill presses, metal saws and other stuff). I didn’t see the steel shavings on the floor around the lathes. These were curled up pieces of metal that flew off the lathes. Sharp as razor wire to the bare foot of a 6 year old, or any-year-old for that matter.
Imagine stepping on something that cuts into you and you jump from the pain of the cut and then have to land, and, in that instant (less than a second), have to decide where to land so you don’t get cut again!
I can remember still, the cotton wool … and the blood! So. Much. Blood. 🩸
So, without any fear or favour, my dad would yell, “Next time put some bloody shoes on!” Not one for showing sympathy, the old man! Feedback was great though! 👍
Feedback is one of those topics that gets a bad rap! Mainly because when we think of feedback, we think “negative”, or the more politically correct “constructive” feedback.
Perhaps it’s also because it is uncomfortable to give negative feedback. What if they disagree? What if they don’t accept it? What if they challenge me? All awkward situations for sure.
But, like a good joke, it’s all in the delivery!
Little and Often
The key to giving better feedback is to make it like it’s almost nothing. (Almost!)
If you leave feedback for a “later time”, it loses all effect. If we delay feedback, it’s certainly easier to be challenged with “Why didn’t you tell me sooner?” For which we need to have a really good answer! Which we won’t, but we’ll try. At this point I’d suggest putting the shovel down and stop digging the hole you’re in!
But if it’s little (meaning small) and often, this doesn’t happen.
Think of a situation where you need to give feedback, think of something small and not inflammatory for now. Maybe late to a meeting, late to work, forgot something.
Keep it small and follow these guidelines*:
Ask permission: hey can I give you some feedback? [Sure]
Describe the facts: when you’re late to the meeting
Describe a consequence: we need to stop and catch you up. That’s not great!
Ask for a change: can you fix that next time? [Okay]
Say thanks: Thanks! 😉
That’s it! Takes less than 10 seconds and, because it’s factual, it’s hard to challenge. It also leaves the person with the autonomy of how they’re going to fix it. Have you noticed adults don’t like being told what to do? Who knew?
Why so negative?
Some of you reading this will think, people do good things too. Do we not give them feedback?
Absolutely! (See the “Homework” below.)
The same steps apply.
Ask permission: hey can I give you some feedback? [Sure]
Describe the facts: when you’re prepared for the meeting like you were
Describe a consequence: it makes the process so much better and we achieve a lot more in the meeting! That’s awesome!
Ask for a continuance: You’re leading by example. Keep it up! [Okay]
Say thanks: Thanks! 🙌
Note: be specific with positive feedback as well. “Good job!” doesn’t cut it! Be observant, what did they do that was good? ← That’s what you tell them!
Here’s the problem
When we don’t provide feedback, we let it fester. Time goes by and after a time, it’s too late to give the feedback about the thing. Even if it’s good feedback.
When that happens, as a leader or manager, I make the decision that the problem is now me, not them! I need to be better! (You may decide differently.)
We need to acknowledge that people tend to doubt themselves. Without feedback, they may decide what they did was not good enough or incorrect and change their behaviour … because you didn’t give them the feedback! 🤯
The … “Homework”
Even with such a simple process, giving feedback can be difficult.
Start off by looking for what people do right and provide that feedback. No negative/constructive feedback, unless of course it’s mission critical. That’s your call.
Look for something good each day. Because it’s positive you can leave out the “ask permission” step but I’d advise you to use it. When you get to providing negative/constructive feedback, it’ll roll off the tongue.
Being positive consistently generates better behaviour in other areas. People like being liked and accepted. When positive feedback comes, it generates a perspective of acceptance, so other behaviours adjust to this. It’s like someone not wanting to let their boss down. It’s not 100% failsafe, people still screw up, but you may be surprised how well this works.
In the Human Synergistics Circumplex** tool, research suggests that by building one component, say Humanistic-Encouraging (1 on the circumplex), the opposite behaviour, Oppositional (7), a negative behaviour, will lessen. The opposite is also true! 😬
Determine to give feedback little and often. Look for ways to provide positive feedback. Be specific. What is it you liked? Become comfortable with giving feedback. So many times I heard people say, “The only time I get feedback is when I’ve done something wrong!” We can change that! Today!
And hey, if you do mess it up occasionally, remember … #dontstress! Go again!
*The team I sourced this from are Mark Horstman and Michael Auzenne from Manager Tools. Easily the best business podcast and website. Simple but effective, and great value for money if you’re wanting to dig into all the tools they offer, which are many.
**I am not a qualified consultant of Human Synergistics. I was involved with their work in a company that engaged them for their expertise. Hence my knowledge of the tool.
If you’ve read this far, you’re in for a treat! Personal feedback!
Yes, you can apply this to yourself! How good is that? 🙌
Rather than beat yourself up when you make a mistake, and we all know we are our own worst critic, here’s a practice you can use to break that habit.
“Next time …“
Using the feedback steps above, add these steps to your self talk.
Hey, I was late to a meeting.
When I’m late to meetings, it puts the team off, slows us all down and I am playing catch up! And stressed!
Next time … I’ll [and now add what you’ll do next time to prevent being late to meetings!]
Take notice of areas you want to improve. Use this method to bring your automatic behaviours to your conscious attention and make changes to readjust your automatic behaviours.
Personal example: I’m working on my health and part of that is getting a better night’s sleep. Sometimes a glass of wine can disrupt that. So, when I’m thinking of having a wine, here’s my “Next time …”:
Fact (for me, you do you): Hey, when I drink wine at night …
Consequence … It disrupts my sleep …
Next time … I think of having a wine at night, I’ll grab a glass of water instead.
A new SCARF based staff development/coaching template is now available on the Resources page here.
The template uses the SCARF Model to help leaders determine where their staff are in relation to the five factors in the model. The template uses a rating scale of 1 through 10. This allows a leader to determine granular levels of each factor. You can also use an either/or approach. This means you can assess whether a team member is in threat mode or reward mode.
Look for Trends
It is important to have data to support your views or you may be off on a wild goose chase. Also note, people can have bad days and weeks, so also look for trends over time. A quieter day in the team may simply mean they’ve had an argument with their spouse.
Another aspect is to go a little deeper than outward appearances only. This takes a little more care but you don’t need to be a psychologist. This might be what is referred to as “Will vs Skill”. If a person has the skills to complete a task but doesn’t, then it may be a “will” issue. There may be something internally preventing them.
Will vs Skill
A simple example I have come across many times is sales. People join organisations for a purpose and then sales comes into the role. (Or perhaps it was there all long and they have avoided it). Regardless, they now need to jump on the sales train.
Some people are averse to this approach with customers and avoid it. Leaders will consider all sorts of strategies to win them over.
The point about going deeper is to understand the aversion to sales itself. This may comes down to beliefs, attitudes and habits around the concept of selling. There could be many reasons for this:
family background is adverse to sales people
have been scammed before vowed to never do that to others
don’t want to be seen as a salesperson in the worst sense (many people use the “used car salesperson” metaphor)
Won’t people see me as pushy?
What if people say no? We all hates rejection.
In relation to the SCARF model, this might be seen as a threat and so they may use common behaviours to deal with the threat:
Fight – push back (e.g. why do I have to sell?)
Flight – avoid “selling” and describe is as better customer service (without the required results)
Freeze – reduction in contact with customers (in a contact centre this may look like shortened call times, hanging up on customers)
Flinch – using most of the process with out closing the sale (aka asking for the order)
The point is to assess where your individual team members are on the scale and work towards supporting them to the more beneficial side of the equation.
When we think of personal development, we think in terms of taking new things on: taking on new skills, taking on new behaviours, as well as new attitudes and beliefs. This can be scary and take us well out of our comfort zone.
This is because, when we start to take on these new attributes, we’re rarely competent … at first. We get to (re)learn about the competency ladder.
Unconsciously incompetent – we did know that we didn’t know!
Conscious incompetent – we now know what we don’t know!
Consciously competent – we focus and become better at our new skills
Unconsciously competent – we do it without even thinking about it!
Acting as if …
In his commencement speech at the University of the Arts 2012, Neil Gaiman finishes off a great speech by suggesting people be wise. “But”, he says, “If you don’t know how to be wise, think of someone who is wise and just pretend to be like them.”
“Acting as if” leads to acting, or behaving and thinking, like the character trait you want to be competent in.
According to the site, Ranker, Daniel Day Lewis is known for staying in character off camera. Reportedly, he would send text messages as “Commander in Chief” and talk on the phone as Abraham Lincoln when he was filming Lincoln.
He was acting as if he was Lincoln!
What skill or behaviour are you looking to develop?
An actor will take the time to research their character. Particularly if it is based on true events, they will go to great lengths to find out about their character, as stated by Chesley “Sully” Sullenberger of Tom Hanks.
And yet, here is how Hanks describes the situation:
When we are looking to lead people, or influence others, what traits do we need to take on in order to be successful in the role or the situation? Think about someone you know who has the attributes you are seeking. Have a conversation with them, taking note of how they approach a situation. Then reflect on how you might adopt that skill.
Imagine for a moment, you get triggered very easily by certain situations or certain people. Perhaps a leader in your organisation is unethical but keeps getting accolades and acknowledgments. Each time you interact with them you find yourself thinking about their flaws and it can distract you from the task at hand.
Speak to someone you know and trust. Ask them how they deal with difficult personalities. (I suggest NOT mentioning your trigger person). Hear your colleague out and imagine yourself managing the situation the same way. What skills and attributes would you need to take on? Write them down.
Now “act as if” you had those skills. Can you do this for a few seconds? A few minutes? A whole meeting?
This is different from “faking it till you make it”. Faking it calls out the fact you are faking it. Therefore, it could mean you’re being duplicitous with yourself. And there is no need to be.
An analogy in two parts
When we learn to drive a car on the road, we’re learning at the same time as doing. You’re not faking it.
Sitting in a lounge chair, making car noises with hands on an imaginary steering wheel is faking it!
It’s the same when dealing with new and challenging situations. You’re actually “driving the car” no matter how nervously or how you feel inwardly or how many mistakes you make … you’re driving! 🙌
Truth be told, the person you went to for guidance, at one time, “acted as if” as well. Maybe they still are! 😧
We do this every day! We act as if every day of our lives. We do it subconsciously to fit in, deal with a difficult client, even drive to a brand new location because just getting there can be stressful.
Now the skill is to do it consciously, on purpose, with an expected result. If you don’t get it exactly right first time, you go again. You can’t be version 2.0 of yourself within being a Version 1.0! Not even Apple, Microsoft and Google can do that.
Develop your character they you want it to be! To benefit you and those you work with.
Happy New Year! 🥳 I hope everyone is well and started the New Year with a bang!
I am sipping flat champagne out here on the patio as I write this at 10:13am. A bit early but we thought the bottle was empty and, as there was one glass left, I wasn’t going to waste it! Cheers! 🥂
So, if you have been here before, you’ll know I am running an experiment called the “$1 experiment”. The premise being I am looking to provide value free of charge but would welcome any donations people may wish to contribute if I add value.
Over the Christmas period I did drop my level of posts but I’ll kick that up a notch now the New Year is here.
How much have I earned so far?
So far I’ve had two donations! This has equated (after fees from Stripe) to $2.04 into my account. Thanks to Ryan and Glenn! 🙏
I’m certainly not retiring any time soon. But it’ll be fun to see how this goes over the next 365 days.
Plans to increase the value for 2022
My aim is to provide new tools every week, so 52 new tools by year’s end. These will cover topics such as:
developing a better mindset
dealing with different personalities
If there is something you’re interested in that may fit into one of the above topics, let me know in the comments and I’ll do some research and maybe develop a tool people can use to improve their effectiveness.
The blog part of the website will always be free with donations accepted if you feel there is value in what I provide.
I will be developing some products for payment but they will be clearly defined and apart from the blog.
Saturday and Sundays will posts are hereby now known as S&S.
Though short (and sweet), hopefully insightful to give you a shot of energy and focus to do “the thing” you may have been putting off, or re-starting that “thing” you know has value but you’re stuck somehow.
Today is about the growth mindset! Simply put, the growth mindset is a perspective that you can achieve what you want through learning, failing and trying again.
Whenever you mess up, and say you can’t do something, add the word “Yet” to the end of what you just said:
I can’t run 5km … Yet!
I haven’t achieved my goals … Yet!
White Men Can’t Jump … Yet! 😉
It’s the opposite to the fixed mindset that suggests all your abilities are … fixed … and there’s little point in trying.
As Henry Ford is well known for:
If you think you can, or think you can’t, you’re right!
Okay, this is now too long! I give you … Sesame Street!
The SCARF Model was developed by David Rock in 2008. It may seem a deceptively simple model at first, but it creates a broad range of conversations to help develop you develop as well as the people around you and the team/s you lead.
SCARF stands for Status, Certainty, Autonomy, Relatedness and Fairness.
The model depicts the possible reactions to the 5 areas when threatened or rewarded. In other words, if we recognise or help establish someone’s Status within a team, they will be more engaged. Threaten the Status and they may be less engaged, less productive and a flight risk!
First some definitions:
Status: Concerns an individual’s social standing, where do they fall in the pecking order.
Certainty: our brain’s ability to make accurate predictions about the future. Even if that prediction is that you’re sure you don’t know what’s coming.
Autonomy: The power to exert control over your environment.
Relatedness: feeling connected to other people—in particular people we identify as being similar to us.
Fairness: Humans have a hardwired desire for fairness. We seek a fair exchange of information, services and ideas. We also seek a fair exchange of respect, acknowledgement and a sense that we have been heard.
There is certainly more than one way to apply SCARF but I see benefit in the following:
Delivering SCARF is about providing each element to others. This might be seen as the role of a leader but it applies to anyone.
We can all raise the status of others. Acknowledge them, give them positive feedback, show appreciation, asking them to speak up in a meeting if you know they have something to contribute. It’s not difficult.
How can we provide certainty to our colleagues? What can we say and do that will help them be more confident and sure about the future? What information do you have that would be helpful? Do you have information you don’t fully understand and therefore not share it? If your team are relying on you, you may be putting certainty at risk!
How do we help them build the skills so they can achieve greater autonomy? What guidelines can they can work towards? Do you plan a direct report’s development with providing greater autonomy in mind? Do they know that?
How are we developing our relationships so they know they have something like a “best friend” at work? In the book, 12: The Elements of Great Managing, Wagner and Harter propose that,
“Something about a deep sense of affiliation with the people in an employee’s team drives him (sic) to do positive things for the business he (sic) would not otherwise do.”
To support this, you will likely find, when completing and reviewing exit interviews, the most common expression people provide is, “… the people were great … “
How can we ensure they know they are being treated fairly? This can be hard. Perhaps we use an internal compass. Do you suffer from the “horns or halo effect” where you consciously or, worse, subconsciously play favourites? (Worse be because you may not be aware that you do!)
Another aspect is taking responsibility to develop our own SCARF characteristics. These are similar questions but the responsibility is on ourselves to develop each elements of the model.
How can we raise our own status in order to make a greater contribution?
Can we take steps that will increase our own certainty? What research can we do? Who can we speak within the organisation? Is there product material we could read? All with the aim of being more confident within ourselves and, when the time is right helping others with this information.
Are we learning more about our role and responsibilities to allow greater autonomy because the boss trusts us? What are we demonstrating? What initiative are we showing?
Are we building our relationships with others in the team and across other teams?
Are we treating others fairly? How do we know and what can we do to ensure we meet this expectation?
One of the consequences of failing to consider these elements is staff turnover. I’ve seen this occur and I have been responsible for … fixing it!
I worked in an organisation where we had 40%+ staff turnover. It was just above the top of the industry range. We were turning over our whole staff every two years. As this was the resources industry (Mining & Gas) the cost of this was astronomical. Lose a good person and you had to replace them. If salaries were averaging $150k that meant recruitment costs were between $15k ands $30k. Do the math!
Twelve months later we were at 19%, just below the industry norm!
What did we do?
We increased out connection with your people.
We communicated what opportunities were available internally.
We developed recognition systems that truly valued people’s contribution.
We allowed the team to promote their areas to “recruit” internally.
We redoubled our efforts to remain in contact with people on site. We received feedback that once we placed them, we forgot them. More regular visits and news from “head office” were welcomed, rather than what was happening before. This showed we valued them and their opinions. They were connected to the company and felt part of something bigger. All of a sudden the greener grass elsewhere began to fade. (Status, Certainty, Relatedness)
We made sure they knew what was going on in the company. Many of these people knew colleagues on different projects and sites. And they talked. If we left a gap, they filled it in with their version of the “truth”. We worked to open the communication channels to get ahead of the rumour mill and keep in touch with those at risk. (Relatedness, Certainty)
This was crucial. We developed mechanisms to recognise years of service, outstanding project work and anything else worth a mention. And when a client sent through a compliment, we shared it far and wide. Not just a “thanks” back to the client. (Status, Relatedness, Fairness)
Team PromotionExpo (see note below)
This started off as a beast of a project to organise but was an outstanding success. The premise being an internal expo. Teams were invited to set up stalls to promote what they were doing. “Be as creative as you like”. They promoted what they did at their site and used all sorts of methods to do so. Some showed skills in presentation we didn’t know they had! They let people know what skills they used on site, what skills were still needed or would be needed soon. This allowed others who were rolling off projects to look at options internally. This was a huge relief to many, as they didn’t want to go on to the open market. Having roles come up internally provided a great deal of peace of mind. And those needing the skills, gained people who knew the culture and the basics of the project already, this limiting a downturn in project productivity. (Status, Certainty, Autonomy, Relatedness, Fairness)
Admittedly, we can reverse engineer any successful strategy. However, looking at what we accomplished without SCARF in mind, demonstrates the benefits of the model. The principles hold true.
Reviewing these tactics, and how they significantly impacted turnover, provides a template for what to do across a number of critical organisational strategies.